Small Business Council - Outreach, Minutes August 8, 2005

• Randall Martinez
• Gloria Anderson
• Lori Okamoto
• Mariel Dennis
• Stewart MacKenzie
• Angela D'Ambrosio

Location and Time
California Department of Veterans Affairs
1227 O Street
Sacramento, CA 95814
10:00 am

After review of agenda items along with discussion amongst the committee
members, status reports were presented and action items were agreed upon as
follows:

• Recommend that one more "email blast" be sent to the entire DGS
  certified SB and DVBE database announcing the make - up of the new
  DGS Small Business Council, member profiles, end contact
  information. This email blast will be sent prior to the next SB Council
  meeting which will be held on September 13, 2005

• Regarding the development of a strategy to migrate certified SB's and
  DVBE's to the CSCR/SOS:
  
  • DGS has assigned Oral Washington (retired annuitant) to
    develop an assessment of time and resources needed for a
    comprehensive deployment to reach out to every SB and
    DVBE. The project's goal is to: 1) ensure that all existing
    certified firms are automatically uploaded into the CSCR/SOS
    system via an electronic data dump. The key is for this to be
    automatic and transparent to the existing certified businesses;
    1and 2) develop a process to insure that future certified
    businesses will automatically be uploaded into CSCR/SOS on a
    real-time basis.
  • Lori Okamoto will present the idea to the CSSI Resource Team
    to develop a glossy brochure/electronic newsletter encouraging
    SB's/DVBE's to update key words and subscribe to CSCR.
    Lori to report on this status at SB Council.
  • Angela D'Ambrosio reported a 95% success rate on her
    focused effort to the 250 certified SB's active with CALPERS.
    Angela will report her efforts to the SB Council on September
    13th.
  • The CA Department of Veterans Affairs (Joy Rowan and
    Stewart MacKenzie) will host a meeting of DVBE Advocates
    on August 23rd in order to lay the ground work for a similar
    focused outreach.

• Regarding California Strategic Sourcing Initiative (CSSI), DGS will
  report to the SB Council at the September 13th meeting the status of
  SB/DVBE procurement for the following awarded contracts:
  • Office Supplies
  • IT
  • Copier

Mariel Dennis further reported that future CSSI Contracting
opportunities will include: 1) PC servers, and 2) Maintenance, Repair,
& Operating supplies (MRO). Specifically, MRO will include:

• Industrial Supplies
• Janitorial Supplies
• Electrical Supplies
• Tools
• Heating, Ventilation, Air Conditioning
  Safety Supplies

Since the MRO Procurement will provide enhanced anticipated
opportunities for SB/DVBE's and will have a stated goal of 45%, the
outreach committee directed Lori Okamoto to approach the CSSI
resource Team (the "98.4% Committee") to direct the Pendergest
Group to develop a specific scope and work plan for outreach related
to MRO. The Pendergast Group should present this plan at the
September 13th SB Council meeting.

• Regarding Resource Exchange Outreach/Vendor Fairs, Lori Okamoto
  explained that DGS has placed a hold on scheduling any further events
  until approval of the CSSI Outreach Plan. Pending approval of the
  plan, Resource Exchange events are tentatively scheduled for October,
  February '06 and March '06.

• The Outreach committee agreed to adopt the following brainstorming
  items to its charge
  • Self Certification (CPR GG 20)
  • Reciprocity (CPR GG 21)
  • Size Standard of Small Businesses
  • Vendor Fairs
  • Improving database tool to find firms
  • Financial Assistance

Meeting was adjourned at noon.