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Master Rental Agreement

Department of General Services
Procurement Division
707 3rd Street, 2nd Floor
West Sacramento, CA 95605

STATE OF CALIFORNIA

MASTER RENTAL AGREEMENT

CONTRACT NO: 6-04-74-01; 6-04-74-02; 6-04-74-03

COMMODITY: PROPRIETARY POSTAGE METER

CONTRACTOR: HASLER, INC., NEOPOST, INC. PITNEY BOWES INC.

EFFECTIVE: MAY 1, 2004 THROUGH APRIL 30, 2007

DISTRIBUTION CODE: ALL BSO's and PROCUREMENT OFFICES

PROCUREMENT DIVISION CONTRACT ADMINISTRATOR FOR THIS CONTRACT IS

THERESA LECLAIRE 
PHONE: (916) 375-4383
FAX: (916) 375-4663
DATE: JUNE 14, 2004

JANICE KING, ACQUISITIONS BRANCH

INTRODUCTION

  1. PURPOSE

    This Master Rental Agreement (MRA) is designed to provide State and local agencies with rental of proprietary postage meters.

    A local agency is any city, county, district, or other governmental body empowered to spend public funds per California Public Contract Code Section 10298.

    DGS Administrative Fee State and Local agencies by placing an order against this MSA, agree to pay the State administrative fee.

    The Department of General Services (DGS) will directly bill each state and local agency for the amount of the administrative fee for use of Master contracts. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

    See DGS Price Book at www.ofs.dgs.ca.gov/Price+Book/P/Purchasing.htm for current fees.

  2. BENEFITS
    1. Rental of proprietary postage meters are exempt if they are interfaced and intermembered with existing mailing equipment and there is only one authorized manufacturer's branch or qualified dealer representative providing services for a manufacturer in a specified geographical area. (Management Memo 03-10, Attachment D) No further justification is required for agencies.
    2. This procurement established fair and reasonable prices for rental of postage meters based on historical price comparison.
    3. Ability to rent a manufacturer's full range of postage meters.
  3. ORDER PLACEMENT

    Agencies may place an order at any time during the effective period of the contract. All contracts shall be effective May 1, 2004 through April 30, 2007. The State, at its sole option, may extend this contract on a year-to-year basis up to two (2) additional years.

  4. MAXIMUM ORDER LIMITS:

    Master Rental Agreements for Postage Meter Rentals are limited to $100,000 annually:

    Splitting orders to avoid any monetary limitations is prohibited.

    Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders (SAM 3572).

    Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited (SAM 4819.34).

  5. REQUIRED MINIMUM QUOTES: None
  6. CONTACTS

    CONTRACTOR
    Hasler, Inc. MRA #6-04-74-01
    19 Forest Pkwy.
    P.O. Box 895
    Shelton, CT 06484
    Phone 800/446-6027, Fax 203/925-2446
    Vendor #770127, FEIN #06-0798198

    Neopost, Inc. MRA #6-04-74-02
    30955 Huntwood Ave.
    Hayward, CA 94544
    Phone # 510/489-6800 Ext. 2235, Fax # 510/487-6704
    Vendor #773509, FEIN #94-2388882

    Or Neopost Branches:

    Neopost Bay Branch serves the North and East Bay areas. This area includes Marin County to the North, and the entire East Bay (Alameda and Contra Costa Counties). The Bay Branch also covers the counties of San Francisco, San Mateo, Santa Clara and Monterey.

    Neopost-Bay Branch
    3400 Bridge Parkway, Suite 201
    Redwood City, CA 94065
    Phone #650/632-5300

    Neopost Los Angeles Branch serves Los Angeles County, Ventura County, and most of San Bernardino County.

    Neopost-Los Angeles Branch
    790 E. Colorado Blvd., Suite 100
    Pasadena, CA 91101
    Phone #626/440-8272

    Neopost South Coast Branch serves Orange and Riverside Counties.

    Neopost-South Coast Branch
    3621 South Harbor Blvd., Suite 135
    Santa Ana, CA 92704-6950
    Phone #714/438-0106

    Neopost Sacramento Branch serves the following counties: Amador, Calaveras, Colusa, Sacramento, San Joaquin, Solano, Stanislaus, Sutter, Toulumne, Yolo and Yuba.

    Neopost Sacramento Branch
    11367 Trade Center Drive, Unit 120
    Rancho Cordova, CA 95742
    Phone #916/852-5785

    Neopost San Diego Branch serves the following counties: Imperial, San Diego and a portion of Riverside.

    Neopost San Diego Branch
    6725 Mesa Ridge Road, Suite 104
    San Diego, CA 92121
    Phone #858/550-8890

    Or Neopost Authorized Dealers

    Apple Valley Stationers
    Attn: Ben Wasserman
    18152 Highway 18
    Apple Valley, CA 92307
    Phone #760/242-3531, Fax #760/242-5576

    North Valley Business Systems
    Attn: Paul Taslim
    2001 Market Street
    Redding, CA 96001
    Phone #530/242-1000, Fax #530/242-1009

    JMP Enterprises
    Attn: Madge Kodras
    1450 Tollhouse Road, Suite 103
    Clovis, CA 93611
    Phone #559/298-6580, Fax #559/298-7640

    ECCO Corporation
    Attn: Lyle Wilson
    625 Spice Island Drive
    Sparks, NV 89431
    Phone #775/331-5554, Fax 775/331-5556

    Pitney Bowes Inc. MRA #6-04-74-03
    3775 N. Freeway Blvd., #100
    Sacramento, CA 95834
    Telephone: 916/565-4229, Fax: 916/924-0776
    Vendor # 105495, FEIN #06-0495050

    STATE OF CALIFORNIA
    Department of General Services
    Procurement Division
    TheresaLeClaire
    707 3rd Street, 2nd Floor
    West Sacramento, CA 95605
    Phone 916-375-4383, Fax 916-375-4663

  7. PAYMENT ADDRESS:

    All invoices are to be remitted to:

    Hasler, Inc.
    19 Forest Pkwy.
    P.O. Box 895
    Shelton, CT 06484

    Neopost, Inc.
    P.O. Box 45800
    San Francisco, CA 94145-0800

    Pitney Bowes Inc.
    3775 N. Freeway Blvd., #100
    Sacramento, CA 95834

  8. ORDERING GUIDELINES
    1. NEW ORDERS

      State agencies shall place orders against this contract by completing a Std. 65, Contract/Delegation Purchase Order. Local agencies may use their own purchase order document, however, it must include the same information required on the State's Std. 65.

      Refer to the following web site for the Standard 65, Purchasing Authority Purchase Order Form and instructions revised 07/20/03. http://www.documents.dgs.ca.gov/osp/pdf/std065.pdf

      Once an agency procurement official has obtained the proper departmental and/or agency approvals, complete the Std. 65, then mail or fax it directly to the contractor to complete the order.

    2. MANDATORY ORDERING REQUIREMENT

      Agencies are required to list the existing mailing equipment that the proprietary postage meter(s) will be intermembered or interfaced with on the Std. 65. Suppliers cannot accept an order that does not include this information.

    3. DISTRIBUTION

      Copies of the Std. 65 or other purchase order must be sent to:

      Department of General Services
      Procurement Division
      707 3RD Street, 2nd Floor
      West Sacramento, CA 95605

    4. TERMINATION

      Any State or local agency may terminate any order issued against this agreement upon 30 days notice. This does not affect the standard termination clause of the Master Services Agreement concerning failure to perform or upon mutual consent.

    5. AMENDMENTS

      Orders may be amended using a Standard 65, Purchasing Authority Purchase Order Form.

      Copies of all amendments must be forwarded as stated above in #3) DISTRIBUTION.

    6. AGENCY REPORTING REQUIREMENTS

      Complete the Contractor Performance Report (see attached) when an agency encounters problems with any contractor on this MRA. Please send this report to the DGS contact listed in Section E.

  9. PRICE LISTS

    All cost tables list the net price to state and local agencies. All discounts have been applied.

    HASLER, INC. PRICE LIST
    PowerPost™
    Product # Description Monthly rate
    N413 SAFE CV - 413 No Resets $ 79
    TN413 SAFE CV - 413 Total Postage (Resets Included) $ 87
    N414 SAFE CV- Government Meter 414 No Resets (OMAS) $ 79

    WJ60
    Product # Description Monthly rate
    152 Model 152 Meter - No Resets $ 30
    T152 Model 152 Meter - Resets Included $ 38
    153 Model 153 Meter - No Resets (OMAS) $ 30

    WJ90
    Product # Description Monthly rate
    152 Model 152 Meter - No Resets $ 35
    T152 Model 152 Meter - Resets Included $ 40
    153 Model 153 Meter - No Resets (OMAS) $ 35

    WJ135
    Product # Description Monthly rate
    162 Model 162 Meter (Secured Device) - No Resets $ 68
    T162 Model 162 Meter (Secured Device) - Resets Included $ 74
    163 Model 163 Government Meter (Secured Device)- No Resets (OMAS) $ 68

    WJ180 and WJ215
    Product # Description Monthly rate
    162 Model 162 Meter (Secured Device) - No Resets $ 78
    T162 Model 162 Meter (Secured Device) - Resets Included $ 83
    163 Model 163 Government Meter (Secured Device) - No Resets (OMAS) $ 78

    64280 (For 120i, 150i, 220i, and 250i machines)
    Product # Description Monthly rate
    TNA64280T 64280 Meter - 10 Acct TMS Total $ 67.00
    NA64280TMS 64280 Meter - 10 Acct TMS $ 59.50
    TNB64280T 64280 Meter - 100 Acct TMS Total $ 82.00
    NB64280TM 64280 Meter - 100 Acct TMS $ 74.50

    64280 (For 320i, 335, and 350 machines)
    Product # Description Monthly rate
    TNA64280T 64280 Meter - 10 Acct TMS Total $ 76.00
    NA64280TMS 64280 Meter - 10 Acct TMS $ 69.00
    TNB64280T 64280 Meter - 100 Acct TMS Total $ 91.00
    NB64280TM 64280 Meter - 100 Acct TMS $ 84.00

    16413 (For 120i, 150i, 220i, 250i and 350 machines)
    Product # Description Monthly rate
    TNA16413T 16413 Meter - 10 Acct TMS Total $ 69.00
    NA16413TMS 16413 Meter - 10 Acct TMS $ 61.50
    TNB16413T 16413 Meter - 100 Acct TMS Total $ 84.00
    NB16413TM 16413 Meter - 100 Acct TMS $ 76.50

    16413 (For 320i and 335 machines)
    Product # Description Monthly rate
    TNA16413T 16413 Meter - 10 Acct TMS Total $ 69.00
    TNA16413T 16413 Meter - 10 Acct TMS Total with Inserter $ 93.00
    NA16413TMS 16413 Meter - 10 Acct TMS $ 61.50
    NA16413TMS 16413 Meter - 10 Acct TMS with Inserter $ 74.00
    TNB16413T 16413 Meter - 100 Acct TMS Total $ 84.00
    TNB16413T 16413 Meter - 100 Acct TMS Total with Inserter $ 108.00
    NB16413TM 16413 Meter - 100 Acct TMS $ 76.50
    NB16413TM 16413 Meter - 100 Acct TMS with Inserter $ 89.00

    17563 (For 120i, 150i, 220i, 250i and 350 machines)
    Product # Description Monthly rate
    TNA17563T 17563 Meter - 10 Acct TMS Total $ 73.00
    NA17563TMS 17563 Meter - 10 Acct TMS $ 65.50
    TNB17563T 17563 Meter - 100 Acct TMS Total $ 88.00
    NB17563TM 17563 Meter - 100 Acct TMS $ 80.50

    17563 (For 320i and 335 machines)
    Product # Description Monthly rate
    TNA17563T 17563 Meter - 10 Acct TMS Total $ 73.00
    TNA17563T 17563 Meter - 10 Acct TMS Total with Inserter $ 97.00
    NA17563TMS 17563 Meter - 10 Acct TMS $ 65.50
    NA17563TMS 17563 Meter - 10 Acct TMS with Inserter $ 78.50
    TNB17563T 17563 Meter - 100 Acct TMS Total $ 88.00
    TNB17563T 17563 Meter - 100 Acct TMS Total with Inserter $ 112.00
    NB17563TM 17563 Meter - 100 Acct TMS $ 80.50
    NB17563TM 17563 Meter - 100 Acct TMS with Inserter $ 93.00

    4280 (For 220i, 250i and 350 machines)
    Product # Description Monthly rate
    TNA4280TMS 4280 Meter - 10 Acct TMS Total $ 76.00
    NA4280TMS 4280 Meter - 10 Acct TMS $ 69.00
    TFM4280TM 4280 Meter - 10 Acct TMS Total FM Control $ 76.00
    FM4280T 4280 Meter - 10 Acct TMS FM Control $ 69.00
    TNB4280TM 4280 Meter - 100 Acct TMS Total $ 91.00
    NB4280TMS 4280 Meter - 100 Acct TMS $ 84.00

    4280 (For 320i and 335 machines)
    Product # Description Monthly rate
    TNA4280TMS 4280 Meter - 10 Acct TMS Total $ 76.00
    TNA4280TMS 4280 Meter - 10 Acct TMS Total with Inserter $ 102.00
    NA4280TMS 4280 Meter - 10 Acct TMS $ 69.00
    NA4280TMS 4280 Meter - 10 Acct TMS with Inserter $ 82.50
    TFM4280TM 4280 Meter - 10 Acct TMS Total FM Control $ 76.00
    TFM4280TM 4280 Meter - 10 Acct TMS Total FM Control with Inserter $ 102.00
    FM4280T 4280 Meter - 10 Acct TMS FM Control $ 69.00
    FM4280T 4280 Meter - 10 Acct TMS FM Control with Inserter $ 82.50
    TNB4280TM 4280 Meter - 100 Acct TMS Total $ 91.00
    TNB4280TM 4280 Meter - 100 Acct TMS Total with Inserter $ 117.00
    NB4280TMS 4280 Meter - 100 Acct TMS $ 84.00
    NB4280TMS 4280 Meter - 100 Acct TMS with Inserter $ 97.50

    Attachments and Accessories
    Product # Description Price
    SMS SMART Series Meter Sealer $ 195
    Model 309A External Power Supply - Required when any Electronic Meter is used on Mechanical Base. $ 225
    Model 312 Modem - For TMS (Non Commissionable) N/C
    665 Hasler Meter Interface allows for interfacing of non-Hasler Computer Based Manifest Systems to all Hasler New Range and Old Range Electronic Interfaceable Bases. (Important: Please indicate Model and Manufacture when ordering Model 665 $ 695
    METER FEE Charge for changing customer's current meter to a 100 account meter. Charge also applies to customer's changing TMS account numbers. (Not applicable for replacement of meters which are faulty) $ 100

    Rental Meter Rates

    1. All prices quoted are monthly costs.
    2. Emergency TMS advances will be charged $30.00 per advance.
    3. Each TMS Reset is $8.50 for those meters without Total Postage.
    4. 1st year Pricing only applies to meters placed with new equipment. Does not apply to meter upgrades only.
    5. 1st year pricing not available for inserter bases
    6. There is a $100 fee for any customer wishing to switch their current 10 account meter to 100 accounts.
    7. The meter fee will also apply to TMS account number changes. (i.e. Customer want individual account instead of master account or master account instead of individual account)

Neopost Postage Meters - No New Placements
Phase lll Meters - Must be out of service by 12/31/06

9512 A $39.95 per mo
9512AI $47.95 per mo
9247A $62.50 per mo
9247AI $71.50 per mo
9248A $62.50 per mo
9248AI $71.50 per mo
9252A $66.50 per mo
9252AI $75.50 per mo
9257A $70.50 per mo
9257AI $79.50 per mo
9258A $70.50 per mo
9258AI $79.50 per mo
9267A $76.00 per mo
9267AI $85.00 per mo
9268A $76.00 per mo
9268AI $85.00 per mo

Neopost Postage Meters

    Monthly Rental
A
resets not included		 Monthly Rental
AI
resets included		 Description Notes
Holds		 Prints to
IJ25 Series Digital, IBIP Meters
  IJ25A $37.45 $44.45 D-USPS 99,999.99 99.99
SM22/SM26 Series Digital Meters*
  SM26A $22.00 $30.00 D-USPS 99,999.99 99.999
  SM22ADVA $42.00 $50.00 D-USPS 99,999.99 99.999
  SM26ADVA $44.75 $52.75 D-USPS 99,999.99 99.999
IJ35 Series IBI Digital Meter*
  IJ35A $25.00 $30.00 D-USPS 99,999.99 99.999
IJ45 Series IBI Digital Meter*
  IJ45A $33.00 $38.00 D-USPS 99,999.99 99.999
9240 Series Electronic Meters
  9247A $62.50 $71.50 E-USPS 9,999.99 9.999
  9248A $62.50 $71.50 E-USPS 99,999.99 99.99
9640 Series Electronic Meters*
  9647A $66.50 $75.50 E-USPS 9,999.99 9.999
  9648A $66.50 $75.50 E-USPS 99,999.99 99.99
IJ65 Series IBI Digital Meter*
  IJ65BA $65.00 $70.00 D-USPS 99,999.99 99.999
IJ75 Series IBI Digital Meter*
  IJ75BA $75.00 $80.00 D-USPS 99,999.99 99.999
IJ85 Series IBI Digital Meter*
  IJ85BA $75.00 $80.00 D-USPS 99,999.99 99.999
IJ105 Series Digital Meter*
  IJ105A $80.00 $85.00 D-USPS 99,999.99 99.999

NOTES:

Neopost Postage Meters

All meters except IJ25: $9.50 each (up to 3 setting codes per call)
IJ25 Reset Fees: $5.00 each
Wire Transfers: ####
Emergency Advances: ####
Insufficient Funds:
     (Bounced Checks) 		####
ACH Transfers       No Charge

To change a P.O.C. customer's fixed reset amount, there will be a $135 fee (non-commissionable).

Maximum post office or P.O.C. setting is $999.00 at one time for 9212 series.

Pitney Bowes State of California Meter Pricing

STATE AND LOCAL GOVERNMENT POSTAGE METERS AND POSTAL SECURITY DEVICE
Model Description Quarterly Denomination
Range		 Annual
Stand Alone Digital Meters - No Base Required - Integrated with Electronic Postal Scale
B700 * PostPerfect Digital Meter (Rental) 86.40 .001-9.99 345.60
E700/7 * Personal Post Digital Meter (Rental Only) 44.25 .001-.99 177.00
Stand Alone Electronic Meters - No Base Required - Integrated with Electronic Postal Scale
6900/6909 Standalone Electronic Meter (Rental Only) 84.30 .001-9.99 337.20
Electronic System Meters - Base Required
A900/B900 Electronic Postage-by-Phone Meter (Rental) 189.00 .001-99.99 756.00
6500 Electronic Postage-by-Phone Meter (Rental) 188.70 .001-99.99 754.80
Digital System Meters - Base Required
1P00 Digital Postage-By-Phone Meter (Rental) 159.00 .001-99.99 636.00
E300/E301 Digital Postage-By-Phone Galaxy Meter (Rental) 249.75 .001-99.99 999.00
F800/F900 DM200/F300 Digital Meter (Rental) 159.00 .001-99.99 636.00
Electronic Meters - for Paragon Mail Processing Systems
E100 Postage-by-Phone Meter for Paragon (Rental) 247.35 .001-99.99 989.40
OFFICIAL MAIL REPORTING METERS (FEDERAL OMRS STYLE)
Standalone Postage Meters
- No Base Required
- Integrated with Electronic Postal Scale
6905 Standalone Electronic Meter (OMRS) 99.90 .001-9.99 399.60
B705 * PostPerfect Digital Meter (OMRS) 107.70 .001-9.99 430.80
Electronic Meters - Base Required
P705 Electronic PBP Digital Meter (OMRS) 155.25 .001-99.99 621.00
A905/B905 Electronic Postage-by-Phone Meter (OMRS) 219.90 .001-99.99 879.60
6505 Electronic Postage-by-Phone Meter (OMRS) 219.90 .001-99.99 879.60
Digital Meters - Base Required
F805 DM200 Digital Meter (OMRS) 219.90 .001-99.99 879.60
F905 DM300 Digital Meter (OMRS) 219.90 .001-99.99 879.60
E306 Digital Postage-By-Phone Galaxy Meter (OMRS) 287.25 .001-99.99 1,149.00
Electronic Meters (for Paragon Mail Processing Systems)
E105 Postage-by-Phone Meter for Paragon (OMRS) 284.40 .001-99.99 1,137.60

Note: Meters identified with an "*" are user installed. Telephone support is available at no charge to assist with the installation of these meters. A 195.00 fee will be charged under the MRA as an installation charge if a Service Technician is required to complete the installation and/or provide supplimental operator training.

There is no charge for meter refills under the State Contract.

MASTER RENTAL AGREEMENT
CONTRACT PERFORMANCE REPORT

GENERAL INFORMATION:

Date:__________ Order Number: ________

Dept. and Agency Name: ____________________ _____

Contact Person: ______________________ Telephone #____ _______ _______

Contractor Name: _________________

Contact Person: _____________________ Telephone # ____ _______ _______

Description Of Items/Services Ordered:

ISSUE:

Was it resolved to your satisfaction? Yes ___ ___ No __ ____

Provide a brief explanation of what happened:





What actions have been taken?





What actions, if any, are you requesting to be taken?
Updated : 5/23/2008