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CONTRACT #1-04-85-30-01, Nursing Breast Pads
Terms and Conditions
SCOPE:
This contract is a mandatory triennial (three year) requirement with two optional one year extensions for State of California and participating local agencies for NURSING BREAST PADS.
A local agency is any city, county, and county, district or other local governmental body or corporation empowered to expend public funds (Public Contract Code #10298).
Supplier will accept orders by Facsimile or E-mail transmission:
Facsimile Number: (805) 528-1461
E-Mail Address: folks@baileymed.com
Vendor Contact Name: Cynthia Boche
Vendor Contact Telephone Number: (800) 413-3216 extension 103
PRICE:
Price shall be firm for duration of the contract period.
DELIVERY:
Delivery is to be completed in full within 45 calendar days of the receipt of order by the contractor.
Contractor is requested to make deliveries for Department of Health Services Women, Infant and Children Program for location listed on the attached 2004 Breast Pad and Distribution Schedule. NOTE: All deliveries must be inside deliveries.
Contractor is also requested to make deliveries for State and Local agencies in Los Angeles County, Orange County, San Bernardino Metorpolitan Area, and San Diego Metorpolitan Area during off-peak hours. Off-Peak hours are 10:00 AM to 4:00 PM. (A distribution schedule is not available for these agencies.)
MINIMUM ORDER:
The minimum order shall be twenty 20 packages of breast pads.
QUANTITY ESTIMATES:
Quantities shown for each line item are estimates and are for evaluation purposes only. Actual purchases may vary from this pattern. The State will not be obligated to purchase contractor's excess inventory of any line item if actual purchases vary from the anticipated purchase pattern.
ORDERING PROCEDURES:
State Agency Ordering Procedures:
Issue state agency orders to the contract supplier. State agencies will be sending a Contract/Delegation Purchase Order (STD. 65). The DGS's fee for state agency use is 2.13% of the value of the order (before tax or cash discount), maximum of $7500. (This fee applies through June 30, 2004.) The DGS fee beginning July 1, 2004 through June 30, 2005 is 2.56%.
Local Agency Ordering Procedures:
Issue local agency orders to the contract supplier. (Blanket order are no longer issued by the Procurement Division for local agency use.) The DGS's fee for state agency use is 2.12% of the value of the order (before tax or cash discount), maximum of $7500. (This fee applies through June 30, 2004.) The DGS fee beginning July 1, 2004 through June 30, 2005 is 2.56%.
For billing, for both state and local agencies, send a copy of your purchase order to:
DGS-Procurement Division
Attn: Data Entry Unit
PO Box 989052
West Sacramento, CA 95798-9052
INVOICING REQUIREMENTS:
The contractor is to render invoices as instructed on individual orders. Invoices shall include the order number, the contract number, the commodity code number, quantity, unit price, and extensions. State sales and/or use tax is to be added to each invoice.
USAGE REPORTS:
The contractor is required to submit a detailed usage report and hard copies of each purchase order placed against the contract for the respective quarter . Usage Reports are required to be submitted every three months commencing from the date of the contract award. This report is to include the total quantities per item, item description per contract item number, and a grand total for the period. Failure to submit completed usage reports in a timely manner may be considered a breach of contract and subject the Contractor to General Provision 26, Rights and Remedies of the State for Default.
Send the Contract Usage Report with purchase orders to the following address:
Department of General Services
Procurement Division
Attn: Sherry Jacobs
P.O. Box 989054
707 3rd Street
West Sacramento, CA 95798-9054
CONTRACTOR LOCATION:
Please list below the location to which individual orders should be sent:
Company Name: Bailey Medical Engineering
Street Address: 2216 Sunset Drive
City, State, and Zip: Los Osos, CA 93402
Person to contact: Cynthia Boche
Phone No.: 800-413-3216 or 805-528-3754
Fax No.: 805-528-1461
Emergency Purchases:
In the event of an emergency, the State may purchase any required line item from other than the contractor.
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