California Lamp Contract #1-06-62-31, User Instructions

Name:   All-Phase Electric Supply 
Address:  2101 Empire Avenue  
Burbank, CA  92504
Phone: 800-537-6300
Fax:  800-989-9818
Email: dlauermann@all-phaseburbank.com
 
Name:   Rayvern Lighting Supply Co. Inc. 
Address:  7901 Somerset Blvd., Suite C 
Paramount, CA  90723
Phone: 562-634-7020 or   800-367-4499
Fax:  562-634-7697
Email: sales@rayvern.com
 
Name:   West-Lite Supply Co. Inc. 
Address:  (Northern California)   (Southern California) 
30510 San Antonio  12951 166th Street 
Hayward, CA  94544  Cerritos, CA  90703 
Phone: 800-344-1133 800-660-6678  
Fax:  510-457-2368  562-802-0154
Email: doug.roh@west-lite.com  john.fermin@west-lite.com

A) The use of this contract is mandatory for all State departments.
 
B) This contract is available for use by all State of California departments and local agencies. A local agency is a city, county, city and county, district, or other local governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds (Public Contract Code 10298).  While the state makes this contract available to local governmental agencies, each local governmental agency should make its own determination whether this contract is consistent with its procurement policies and regulations. 
 
C) Prior to placing orders against this contract, State departments must have been granted purchasing authority by DGS/PD for the use of the State's statewide contracts. The department's current purchasing authority number must be entered in the appropriate location on each purchase document. Departments that have not been granted purchasing authority by DGS/PD for the use of the State's statewide contracts, may access the Purchasing Authority Application at /deleg/pamanual.htm  (see Chapters 1 and 13) or may contact DGS/PD's Purchasing Authority Management Section by e-mail at pams@dgs.ca.gov . 
 
D) Ordering State departments must adhere to all applicable state laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and Purchasing Authority Manual. 

A) State departments shall submit a Purchasing Authority Purchase Order (Std. 65) addressed to the appropriate contractor.  State departments may use the State of California credit card (Cal-CARD) for purchases, however using the Cal-CARD does not relieve the department from executing a Std. 65.  State departments shall include on the order the following information: agency name, State billing code number, contract number, commodity code number, lamp ordering code, quantity, and price.  
 
B) Local agencies shall submit a purchase order document appropriate to their agency policies directed to the proper contractor.  Local agencies shall include on the order the following information: agency name, State billing code number, contract number, commodity code number, lamp ordering code, quantity, and price. 
 
If a local agency cannot identify their State billing code, the agency must contact the Department of General Services Billing Code Administrator at (916) 375-4400. 
 
The State will bill local agencies a modest percentage on each order issued. The current billing rate is shown on the Department of General Services, Office of Fiscal Services website at http://www.ofs.dgs.ca.gov/Price+Book/P/Purchasing.htm  under Contracts (IT Code 6040).
 
C) The contractor(s) will accept orders either by facsimile or e-mail transmission. Please refer to the CONTRACTORS' ORDERING INFORMATION on page 2 for ordering contact information.

D) All State departments and local agencies shall provide a copy of purchase orders to:
 
DGS - Procurement Division
Attn: Data Entry Unit
P.O. Box 989052
West Sacramento, CA  95798-9052
 
E) MINIMUM ORDER: All lamps shall be ordered in full cases only. Minimum dollar amount per order shall be $75.00.  (EXCEPTION - Group 2B: CFL's, minimum, dollar amount shall be $50.00.)