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How Do We Do It?
The CMAS Unit does not conduct a bid. The contractor offers us products, services and prices from an already existing competitively assessed, cost compared multiple award contract. To these products, services and prices, we add California contract terms and conditions and procurement codes, policies, and guidelines.
We do not "use" the federal GSA schedule or other non-GSA multiple award contract. Instead, we establish a totally independent California contract using the "same" products, services and prices.
The contractor markets and distributes the contract, and provides the CMAS Unit with a quarterly report of all sales transactions.
The agency orders directly from the contractor and sends CMAS a copy of their purchase order.
The Department of General Services (DGS) will bill each state and local agency directly an administrative fee for use of CMAS contracts. See DGS Price Book at www.dgs.ca.gov/publications (click on DGS Price Book) for current fees. The administrative fee is not included in the purchase order. The administrative fee is waived for purchase orders to certified small businesses.
What's Available?
CMAS contracts are established for information technology and non-information technology products and services. Contractors are limited to a maximum of 15 CMAS contracts.
What is a Multiple Award Contract?
A multiple award contract is one that is awarded to multiple contractors (two or more) for same and similar products and services at same and similar costs. Multiple award does not pertain to the number of buyers ordering from the contract, but, instead, the number of contractors receiving the award from a common bid or negotiation process.
NOTE: CMAS contracts are based primarily on products, services and prices from the federal General Services Administration (GSA) multiple award schedule program, but not exclusively.
CMAS Contract Term
The CMAS contract typically reflects the same start and end term as the referenced federal GSA schedule or non-GSA multiple award contract, except for federal GSA based CMAS we add three months to the end term to allow for possible renewal processing delays. No further extensions will be approved.
The CMAS contract is a totally independent California contract and the only terms and conditions that apply are those that are explicitly included.
Contractor does not own a Multiple Award Contract for Consulting Services?
Contractors who do not own a competitively assessed, cost compared multiple award contract may offer consulting services and prices from another contractor's federal GSA schedule or non-GSA multiple award contract. In this case, Best Customer Reference forms are used to demonstrate that the contractor is qualified to provide the consulting services offered.
The CMAS applicant should ensure that there is a "one for one" match between the services/skills described in the referenced (base) contract and the best customer reference narrative. Lack of detail will delay the CMAS contract process.
Contractor does not own a Multiple Award Contract for Products and Technical Services?
Contractors who do not own a competitively assessed, cost compared multiple award contract may offer products, technical services (maintenance, repair, installation) and prices from another contractor's federal GSA schedule or non-GSA multiple award contract.
Under this alternative, the contractor must provide written substantiation that they are authorized to sell the products and provide the technical services.
- For products, written authorizations from manufacturers, distributors, or federal GSA schedule owners are acceptable.
- For maintenance and repair, only manufacturer authorizations are acceptable.
- For installation services, contractors self-certify qualification on Exhibit R in the CMAS Contractor Packet.
Make Us An Offer
The contractor will be required to:
- Submit a written offer of products and/or services and prices.
- Submit one copy of the federal GSA schedule or two copies of a non-GSA multiple award contract (one hardcopy and one electronic version) being offered for CMAS consideration, including current pricing.
- Agree to California contract terms and conditions. (No changes considered)
- Identify labor categories and specific consulting services being offered with a minimum of three customer references if referencing another contractor's multiple award contract for consulting services.
- Provide manufacturer authorizations if referencing another contractor's multiple award contract for products and technical services like maintenance and repair.
- Identify brand, product, and services codes to describe your contract.
- Certify that your company meets minimum education/experience requirements, as stipulated in the referenced (base) multiple award contract.
- Complete required certifications
What is Included?
Since we are not conducting a bid, all products and services offered must have already been evaluated by some other entity. The products and services you offer must reside on an already existing competitively assessed, cost compared multiple award contract to qualify for CMAS.
What is Excluded?
The following products and services are not available through the CMAS program:
Architectural, Construction, Engineering, and Environmental Services
Services are not allowed on CMAS that are required by law to be performed by a licensed architect, licensed registered engineer, licensed landscape architect, construction project manager, licensed land surveyor, or environmental services as defined in Government Code 4525. If you have questions about these types of transactions, the Department of General Services (DGS), Real Estate Services Division (RESD) can be contacted at 916/376-1748.
Financial Audits
Government Code 8546.4(e) requires prior written approval from the State Controller and the Director of Finance for state agencies entering into contracts for financial auditing services. The approval shall state the reason for the contract and shall be filed with the State Auditor at least 30 days prior to the award of the contract.
Legal Services
Contracting for legal services by state agencies is controlled by statutes (GC 11040) that require Attorney General approval prior to entering into contracts with outside counsel. Additionally, Article VII of the California Constitution requires that state legal work be performed by state employees, absent limited exceptions (Government Code 19130). There are also policy-based approval requirements for all Executive Branch agencies that control the use of private counsel.
Public Works
Does the work involve erection, construction, alteration, repair or improvement of a public structure as defined in Public Contract Code 1101.
See the State Contracting Manual, Section 10 and 11 and the CMAS Contractor Packet, Section 14, Public Works Projects.
The Department of General Services (DGS) Real Estate Services Division (RESD) should be contacted for information on these types of transactions. For Architectural and Engineering, contact 916/376-1748. For Public Works, contact 916/376-1768.
Facility Planning, Registered Nursing, and Security Guard Services
By CMAS policy, the services shown above are not permitted on CMAS contracts.
Products and Services from Other DGS-Procurement Division Contracts
Products, services and prices from an existing CMAS contract, statewide annual or master contract awarded by the Department of General Services, Procurement Division will not be approved for the CMAS program.
How Do I Get Started?
Start with Section 2 of the CMAS Contractor Packet. To receive additional copies of the contractor Packet, see our website or call the CMAS Unit at (916) 375-4363 and leave a mailing address or a name and telephone number.
See CMAS on the Procurement Division's website at www.dgs.ca.gov/pd. |
