Requirements for CMAS Purchase Orders for Non-IT Services over $50,000

State agencies (not local governments) must send all CMAS orders for non-IT services that exceed $50,000 to DGS/PD for review and approval prior to execution of the order.  The following documents must be included in the package sent to DGS/PD:

1. Completed purchase document (Std. 65) with all attachments
   • Attachments must include the Statement of Work (SOW)
   • Labor category titles on PO must match CMAS contract
   • Prices must be equal to or lower than CMAS contract
   • All required fields must be completed
   • Order must have all required signatures
2. Summary Agreement (Std. 215)
   • All required fields must be completed
   • Must have all required signatures
3. Copy of Request for Offer (RFO)
   • Must include the SOW
   • Must include clearly defined deliverables and any other requirements
4. Listing of all CMAS Contractors solicited on this RFO
   • Must solicit a minimum of 3 CMAS contractors
   • Must include one SB and/or DVBE if available
5. Copies of all supplier responses to the RFO
   • If only one offer is received, must include reasons why two other suppliers did not respond with an offer
   • If two offers are received, must include reason why one other supplier did not respond with an offer
6. Complete copy of awarded supplier's CMAS contract
   • Ensure that contract is still valid
   • Must include approved labor categories and/or services from base GSA contract
7. Copy of assessment and selection documents
   • Include evaluation methodology used (See PAM)
   • Include copies of all completed evaluation documents
   • Include reason for selecting proposed contractor

Add a cover page to the package advising that it is being sent to DGS, Procurement Division, CMAS Unit for review and approval.  Also advise who questions can be addressed to at your agency, and how you want the approved file returned (via US Mail, IMS, or picked up by your agency).  Send the above documents to:

Department of General Services
Procurement Division, IMS Z-1
707 Third Street, 2nd Floor, MS 202
West Sacramento, CA  95605
Attn: CMAS Unit - PO Approval

Within two working days of receiving a request to review and approve a CMAS order for non-IT services over $50,000, Procurement Division (PD) will notify the requesting agency if any of the required documentation was omitted.  After receiving all required documentation, the goal of PD is to complete the review process within 10 working days.  If approved, the PO will be stamped "Approved" by DGS and returned to the requesting agency along with the original Std. 215.  All other supporting documents will be retained at DGS.

It is the agency's responsibility to distribute the approved PO and enter it into the State Contract and Procurement Registration System (SCPRS).

Contractors cannot accept contracts for non-IT services that exceed $50,000 unless they include the required approval stamp from DGS.