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CMAS Contractor Compliance Review
A CMAS contractor compliance review is the post-purchase examination of orders placed by departments against CMAS contracts. The review ensures that purchase orders, written by departments and accepted by CMAS contractors, are consistent with and compliant to the written terms and conditions of the agreed upon CMAS contract. The primary areas of review include:
- Order prices are consistent (do not exceed) with the prices allowed by the contractor's base (GSA) contract
- Order pricing is not "bundled" (order prices must reflect line item prices)
- "Not Specifically Priced" (NSP) requirements are applied correctly
- Orders are reported on the contractor's quarterly reports to the CMAS Program
- Orders identify the CMAS contract number
Line item detail is obtained from copies of orders submitted by State agencies for a selected review period. The CMAS contractor provides documentation (base GSA contract and modifications and invoices) that supports the order. A recommendation, based on the review findings, is made to the CMAS Program when a contractor is found to be non-compliant or does not provide an acceptable compliance plan.
All CMAS contracts include a requirement that the contractor is responsible for only accepting orders that contain correct items and pricing. It is the responsibility of the CMAS contractor to return to departments for correction all orders placed with incorrect pricing, model/part numbers, etc. CMAS contractors can access GSA contracts and are responsible for keeping their respective base GSA contracts current with any modifications made by the GSA.
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